Assistant Vice President for Administration and Planning

Posting Details

Position Information

Position Title Assistant Vice President for Administration and Planning
Classification Title Assistant Vice President
Posting Number P1800049
Employer State
Position Type
Appointment Term Term
Salary Grade MP3

Posting Detail Information

Position Summary

The Assistant Vice President (AVP) serves as the Chief of Staff to the Vice President for Research and Economic Development (VPRED), coordinating all activities that report to the Vice President and acts on behalf of the Vice President when necessary. The Office of the Vice President for Research and Economic Development (OVPRED) manages UB’s sponsored awards portfolio of $164 million in expenditures (FY17) and is responsible for UB’s research enterprise and economic development activities. The AVP is the primary point of contact for university leadership (President, Provost, Vice Presidents, Deans) for questions related to UB’s research and economic development activities and actively participates in the senior leadership team of the Vice President. In addition, the AVP actively participates in strategic planning with university leadership to grow the university’s research collaborations, research expenditures, (sponsored) academic programming, innovation and other activities that will contribute to UB’s regional, national and international impact.

The AVP oversees the creation, review, interpretation and implementation of research policies, and serves on multiple university committees to represent the research mission of the university. The AVP is also responsible for OVPRED communications, working with unit communicators, University Communications, and decanal units in developing strategic communications messages to highlight UB’s research and economic development initiatives.

Finally, the AVP advocates for resource allocation across units that report to the VPRED, including requests for funding of new initiatives to provide dedicated resources to better serve faculty, researchers, students and external stakeholders.

Duties and responsibilities
• Serve as Chief of Staff to the Vice President for Research and Economic Development, coordinating all activities that report to the Vice President. As the primary point of contact for university leadership (President, Provost, Vice Presidents, Deans) for questions related to UB’s research enterprise, the AVP is responsible for coordinating information flow with both internal and external stakeholders and serves a key resource for institutional projects and priorities that intersect with research and economic development – both across the institution, and with Research Foundation or SUNY Central offices.
• Oversee sponsored research/activities policy creation, review, interpretation and implementation on behalf of the university. Coordinate all sponsored activities policy review/implementation across multiple units. Work with UB, Research Foundation and SUNY legal counsel and compliance offices on policy interpretation and implementation.
• Vision planning and implementation. The AVP works with the Vice President and members of the OVPRED senior staff to set strategic vision, and implements programs, processes and procedures to realize this strategic vision.
• Manage OVPRED staff. Excellent leadership and management skills and demonstrated experience in supervising personnel, including the ability to recruit, train, employ team-building techniques and empower staff with knowledge, responsibility and authority.
• Communicate to internal and external communities with respect to UB research and development, scholarly, entrepreneurial, and other programming. Excellent written and oral communication skills, including the ability to present information to many diverse individuals and groups.

Minimum Qualifications

- The successful candidate will hold a bachelor’s degree and must have experience in senior-level staff or planning positions.

- Excellent interpersonal skills, strong qualitative, analytical and writing skills are essential, as is the ability to work collaboratively within the OVPRED team as well as across the university research community.

- Strong computer skills with respect to financial planning, project management and high quality presentation and communications tools are essential.

Preferred Qualifications

- Advanced degree and/or previous experience in higher education preferred.

- Experience with UB’s administrative policies and processes as well as in research administration and the regulatory environment that governs university sponsored activities.

Physical Demands
Salary Range $90,000 - $125,000
FTE 1.00
Campus All Campuses
Special Instructions to Applicants

Finalists will be asked to provide contact information for references.

Additional Information

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Contact Information

Contact's Name Elizabeth Cimasi
Contact's Title Director, Resource Management
Contact's Email
Contact's Phone 716-645-0320

Posting Dates

Posted 02/20/2018
Deadline for Internal Applicants 04/09/2018
Deadline for External Applicants 04/09/2018
Date to be filled 06/01/2018

Reference Letters

Number of Reference Letters Required
Reference Cutoff Date
Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other
  2. * List source mentioned above.

    (Open Ended Question)

Documents Needed To Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents