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Office Assistant 1

Posting Details

Position Information

Position Title Office Assistant 1
Classification Title Office Assistant 1
Posting Number C1800022
Employer State
Appointment Type
Appointment Term Contingent Permanent
Position Type Competitive Classified
Temporary Until
Salary Grade SG06

Posting Detail Information

Position Summary

This position will serve as an Office Assistant 1 in the Department of Chemistry in the College of Arts and Sciences at the University at Buffalo. This is a customer service oriented position and requires the incumbent to provide excellent customer service to various populations.
Duties will include (but are not limited to):

• Serve as point of contact to undergraduate students which includes monitoring the undergraduate email account, preparing letters to students regarding mentoring program and create and maintain undergraduate office forms.
• Maintain calendar for Director of Undergraduate Studies and assist in scheduling committee meetings.
• Assist in the preparation for Annual Open House and Undergraduate Awards Ceremony. This may include drafting letters, creating handouts and PowerPoint presentations, and gathering up-to-date statistics.
• Gather and compile data/information for reports, web pages, etc. as requested and according to prescribed deadline.
• Assist main office with tasks as needed/requested by supervisor. This may include the Tieckelmann Lecture and seminars.
• Train other clerical staff on the highest priority tasks of undergraduate office so back-up is available as needed.

Through our research, scholarship, teaching, and service, the Department of Chemistry makes pioneering discoveries, advance real-world applications of chemistry, and train the next generation of scientists. We are proud of the collegiality and collaborative spirit that pervades our department.

Minimum Qualifications

1. Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title. 2. Reassignment Requirement: You must hold the same title at the University at Buffalo. 3. Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS. ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED. **
A completed application is required to be considered for this position. If you have received a canvass letter, DO NOT APPLY to this position. You must apply to the web address provided on your canvass letter.

Preferred Qualifications

Incumbent should be able to be self-directed, customer-service oriented, possess excellent computer and communication skills, and maintain professionalism and confidentiality at all times.

Physical Demands
Salary Range $30,031
Work Hours

Monday – Friday
8:30 a.m. – 5:00 p.m.

FTE 1.00
Campus North Campus
Special Instructions to Applicants
Additional Information

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Contact Information

Contact's Name Delia Joslyn
Contact's Title Personnel Manager
Contact's Email deliajos@buffalo.edu
Contact's Phone 716-645-6823

Posting Dates

Posted 02/01/2018
Deadline for Applicants 02/10/2018
Date to be Filled 02/28/2018

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please select your eligibility for application to this position.
    • Transfer Eligibility Requirement: you must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title.
    • Reassignment Requirement: You must hold the same title at the University at Buffalo.
    • Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).
    • I do not meet any of the above requirements.
  2. * How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other
  3. * List source mentioned above.

    (Open Ended Question)

Documents Needed To Apply

Required Documents
Optional Documents
  1. Resume
  2. Cover Letter