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Executive Assistant to the Dean

Posting Details

Position Information

Position Title Executive Assistant to the Dean
Classification Title Staff Assistant
Posting Number P1800024
Employer State
Position Type
Appointment Term Term
Salary Grade SL2

Posting Detail Information

Position Summary

The Executive Assistant to the Dean in the School of Public Health and Health Professions (SPHHP) provides administrative support to the Dean on a broad range of tasks and responsibilities that focus on facilitating the interaction of the Dean with the school, university, and external communities of interest. This self-directed professional will provide support aimed at maximizing the effectiveness of the Dean, as well as the overall Office of the Dean. They must be able to anticipate needs while managing the day-to-day workflow, along with prioritizing various projects.

Examples of the responsibilities include, but are not limited to:
• Prioritizing and addressing the Dean’s communication,
• Coordinating the Dean’s schedule and travel as well as preparing the Dean for her daily activities,
• Drafting correspondence and reviewing documents submitted for signature,
• Working as a liaison between the Dean and her executive staff and the department chairs,
• Organizing and performing the various aspects of meeting preparation.

This position requires strong judgment and independent resourcefulness, while handling time sensitive matters that require concise problem-solving and confidentiality. The Executive Assistant must be a self-motivated professional who requires limited supervision in making program related decisions. Furthermore, this positon may require some nontraditional hours of business in order to support the Dean’s activities during special events.

UB SPHHP is one of the only schools in the country to include both public health and health professions, providing unique opportunities for collaboration amongst students and faculty. With over 30 degree programs for every level of education – undergraduate, graduate, professional, and doctoral – the opportunities are endless. For more information about the School of Public Health and Health Professions, please see
As the public flagship university in the State University of New York (SUNY) system, UB is ranked in the top 50 of public universities by U.S. News and World Reports and has been a member of the elite Association of American Universities (AAU) for over 25 years.

Minimum Qualifications

Associate’s Degree required with 2-3 years of experience providing administrative support to a leadership position.

Preferred Qualifications

Bachelor’s degree; 3-5 years of experience providing administrative support to senior leadership in higher education; experience with Google calendar and Microsoft Outlook calendar systems; Team player, willing to work in various levels of the organization, focusing on improving outcomes for the entire School and University.

Physical Demands
Salary Range $39,403 - $60,000
FTE 1.00
Campus South Campus
Special Instructions to Applicants
Additional Information

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Contact Information

Contact's Name Krissy Costanzo
Contact's Title Director for Resource Management
Contact's Email
Contact's Phone 716-829-5132

Posting Dates

Posted 01/31/2018
Deadline for Internal Applicants 02/14/2018
Deadline for External Applicants 03/16/2018
Date to be filled 03/17/2018

Reference Letters

Number of Reference Letters Required
Reference Cutoff Date
Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD or Doctorate
    • J.D.
  2. * How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other
  3. * List source mentioned above.

    (Open Ended Question)

Documents Needed To Apply

Required Documents
  1. Resume
  2. Cover Letter
  3. Contact Information for References
Optional Documents