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Administrative Assistant

Please see Special Instructions for more details.

For non-internal applicants: a selected candidate will have to complete/pass a background check prior to appointment.

Posting Details

Position Information

Position Title Administrative Assistant
Posting Category Staff
Posting Number U1700064
Employer UB Foundation Activities
Appointment Term
Position Type

Posting Detail Information

Position Summary

The School of Dental Medicine (SDM) is seeking an Administrative Assistant to serve as the receptionist for the Dean’s Office and provide administrative support to the Dean’s Office suite. As an Administrative Assistant, you will:

• Greet visitors, answer phones, schedule appointments, reserve conference rooms, and coordinate meetings.
• Assist Human Resources Manager with a variety of Human Resources functions including payroll and paycheck distribution, time and attendance, applicant tracking, onboarding new employees, and personnel transactions.
• Assist with the processing disbursement requests, deposit transmittals, and reconcile credit card payments for Dean’s Office staff.
• Sort and distribute mail for School of Dental Medicine.
• Track and order office supplies, and manage maintenance of office equipment. Assist with kitchen upkeep and conference room readiness.
• Assist with special events for SDM employees/students as needed.
• Perform other HR projects related to CODA Accreditation preparations as assigned.

Minimum Qualifications

Associates Degree, experience with Microsoft Office including Outlook Calendar and Excel spreadsheets, at least 1 year of general office experience, excellent attention to detail and customer service oriented. Candidate must exhibit accuracy, professionalism and confidentiality.

Preferred Qualifications

Familiarity with UB systems: SIRI, ePTF, eReq. Ability to multi-task. 1-3 years of experience in higher education or an academic setting. Familiarity with the health care setting is a plus.

Physical Demands
FTE 1.00
Campus South Campus
Special Instructions to Applicants

For non-internal applicants: a selected candidate will have to complete/pass a background check prior to appointment.

Contact Information

Contact's Name Theresa Gendron
Contact's Title
Contact's Email
Contact's Phone 716-829-2836

Posting Dates

Posted 12/06/2017
Deadline for Applicants Open Until Filled
Date to be filled 01/15/2018

Reference Letters

Number of Reference Letters Required
Reference Cutoff Date
Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other
  2. * List source mentioned above.

    (Open Ended Question)

Documents Needed To Apply

Required Documents
  1. Resume
  2. Cover Letter
  3. Contact Information for References
Optional Documents