Director of Special Events

Posting Details

Position Information

Position Title Director of Special Events
Classification Title Senior Staff Assistant
Posting Number P1700240
Employer State
Position Type
Appointment Term Term
Salary Grade SL3

Posting Detail Information

Position Summary

The Director of Special Events leads a collaborative team in the Office of Alumni Engagement responsible for the strategy, planning, implementation, and promotion of regional and special events using the office’s new strategic plan as a guidepost. The Director and team focus on the office and divisional goal of increased alumni engagement by developing strategic events based on a data-informed and predictive modeling approach. In addition, the Director will be responsible for his/her own regional portfolio, alumni portfolio, and oversee the office’s new affinity group programming. The Director will work with colleagues across the Division of Philanthropy and Alumni Engagement and the University at Buffalo, as well as alumni volunteers around the world.

The Director will possess demonstrated experience and success in all aspects of special event management, including establishing and achieving metrics for success. The incumbent will have strong verbal and written communication skills, and possess experience working in and fostering a diverse and inclusive environment. The Director must possess a proactive nature and must have the ability to analyze and problem solve.

This position also requires strong organizational and time management skills; attention to detail, and the ability to anticipate needs and balance multiple priorities.

Minimum Qualifications

• Bachelor’s degree
• Minimum of 2 year’s demonstrated experience in special event planning, preferably in higher education advancement setting
• Volunteer management experience
• Ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds.
• Ability to understand and problem solve
• Excellent verbal and written communications skills
• Demonstrated initiative, creativity, attention to detail, and tenacious approach to problem solving
• Strategic thinking skills
• Demonstrated ability to effectively lead and motivate a team
• Experience in using a relational database, preferably in a higher education setting
• Strong organizational and time management skills
• Experience with Microsoft Office Suite
• Ability to travel nationwide up to 25% of the time, which includes local and regional visits; and work evenings and occasional weekends.

Preferred Qualifications
Physical Demands


Salary Range $75,000 - $82,000
FTE 1.00
Campus South Campus
Special Instructions to Applicants
Additional Information

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Contact Information

Contact's Name Judy Mackey
Contact's Title Associate Director of Human Resources
Contact's Email
Contact's Phone 716-645-1526

Posting Dates

Posted 11/21/2017
Deadline for Internal Applicants 12/05/2017
Deadline for External Applicants 01/04/2018
Date to be filled 01/15/2018

Reference Letters

Number of Reference Letters Required
Reference Cutoff Date
Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What will be the highest level of education attained by the time of employment?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
    • J.D.
  2. * Travel is an important part of the job. Would you be willing to travel as needed by the job?
    • Yes
    • No
  3. * How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other
  4. * List source mentioned above.

    (Open Ended Question)

Documents Needed To Apply

Required Documents
  1. Resume
  2. Cover Letter
  3. Contact Information for References
Optional Documents